Executive Secretary Support Officer at Nyamagabe District (NYAMAGABE) – Level 7.II (Deadline: 19 December 2025)

Are you an ambitious young professional looking to start a meaningful career in Rwanda’s public administration? Nyamagabe District is offering an exciting opportunity for qualified graduates to join the district leadership team as a Support Officer in the Office of the Mayor / Executive Secretary. This administrative role is perfect for candidates ready to work in a fast-paced environment, support high-level decision-makers, and contribute significantly to local governance.

Whether you are passionate about coordination, communication, or office management, this is your chance to secure a government job with long-term growth potential.

About Nyamagabe District

Nyamagabe District, located in Rwanda’s Southern Province, is known for its vibrant community, strong leadership, and commitment to service excellence. Working with Nyamagabe District means joining a team dedicated to development, transparency, and efficient service delivery.

This position places you at the heart of district operations—supporting the Mayor and Executive Secretary to ensure smooth governance and effective communication with citizens, partners, and institutions.

Job Details

·       Institution: Nyamagabe District (NYAMAGABE)

·       Position Title: Executive Secretary Support Officer / Office of the Mayor Support Officer

·       Level/Grade: 7.II

·       Number of Positions: 1

·       Employment Type: Statute

·       Posted On: 11 December 2025

·       Deadline to Apply: 19 December 2025

·       Reports To: Executive Secretary of the District

Exams to Be Conducted

Applicants must complete the following assessment stages:

1.     Psychometric Test – to measure cognitive, behavioral, and reasoning skills.

2.     Written Examination – to evaluate administrative and communication competencies.

3.     Oral Interview – to assess confidence, clarity, professionalism, and role suitability.

These multi-stage evaluations help ensure that the most capable candidate is selected.

Key Responsibilities

In this role, you will support the Mayor’s Office in all administrative, coordination, and communication activities. You will be the backbone of daily operations and play a key role in ensuring efficient service delivery.

Your responsibilities include:

1. Document & Correspondence Management

·       Carefully reviewing and verifying all documents submitted to the Mayor or Executive Secretary.

·       Preparing, recording, dispatching, and tracking all official communications.

2. Agenda & Schedule Coordination

·       Preparing the Mayor’s agenda, including appointments, internal meetings, and field activities.

·       Ensuring all meetings are well-coordinated, timely, and properly documented.

3. Office and Visitor Management

·       Managing the Office of the Mayor and ensuring a smooth workflow.

·       Receiving, registering, and assisting visitors with professionalism and confidentiality.

4. Logistics & Meeting Support

·       Making logistical arrangements for meetings chaired by the Mayor.

·       Preparing meeting rooms, documents, and follow-up notes.

5. External Meetings & Travel Coordination

·       Organizing external appointments and official engagements.

·       Planning and coordinating domestic and international travel for the Mayor.

6. Collaboration with Public Relations

·       Working closely with the Public Relations Unit to ensure clear communication and timely information flow.

This position requires a detail-oriented, organized, and proactive individual who can manage multiple tasks effectively.

Minimum Qualifications Required

This opportunity is open to fresh graduates, as no prior experience is required. Applicants must hold a Bachelor’s Degree in any of the following fields:

·       Public Administration

·       Administrative Sciences

·       Sociology

·       Management

·       Law

·       Social Work

·       Secretariat Studies

·       Office Management

If you hold any of these degrees, you are eligible to apply.

Required Skills and Competencies

To succeed in this role, you must demonstrate strong administrative and interpersonal abilities.

✔ Time management skills

✔ Office management knowledge

✔ Excellent communication & organizational skills

✔ Strong interpersonal and relationship-handling skills

✔ Analytical and problem-solving abilities

✔ Language proficiency:

·       Kinyarwanda (required)

·       English or French (required)

·       Knowledge of all three is an added advantage

✔ Excellent computer literacy

·       MS Word

·       MS Excel

·       PowerPoint

These competencies help the officer handle high-level administrative duties with accuracy and professionalism.

Psychometric Requirements

During recruitment, candidates will be assessed in the following areas:

Psychometric Languages

·       Kinyarwanda

·       English

·       French

Test Domains

·       Time management

·       Competence and skills evaluation

These tests help determine your reasoning abilities, behavioral traits, and work readiness.

Why This Job is a Great Opportunity

Here’s why this role stands out:

✔ Perfect for fresh graduates—no experience required

✔ Chance to work directly with top district leadership

✔ Strong career growth in public service

✔ Opportunity to build administrative and communication expertise

✔ Stable government employment

✔ High exposure to governance and decision-making processes

If you want to begin a career in Rwanda’s public sector, this is a highly competitive and valuable opportunity.

How to Apply

Applications must be submitted through the official government recruitment portal (e-Recruitment/Irembo).

Prepare the following:

·       Updated CV

·       Copies of academic transcripts and degree

·       National ID or other identification

·       Any other required documents as specified by the portal

Submit before the deadline: 19 December 2025.

Late applications will not be considered.

Final Thoughts

This position is ideal for smart, organized, and motivated individuals who want to serve their community at a high administrative level. If you excel at communication, coordination, and office management, don’t miss this chance to work in the Mayor’s Office of Nyamagabe District.

👉 Apply early and start your career journey in public administration!

 

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